Contractor management

Contractor management software that remembers who did the work

The plumber who fixed the basement two winters ago, whether his insurance is still valid, and what he charged. Keep your trades, their credentials, and their job history in one place instead of a phone full of half-remembered numbers.

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Best for

Landlords and property managers working with trades

Keep licence and insurance dates against each contractor

See every job a contractor did, on which property

Rate from real jobs rather than memory

Your best trades live in your phone, and nowhere else

Ask most landlords who replaced the water heater and the answer is a scroll through two years of texts. The good electrician's number is in a contact with no last name. Whether anyone checked his insurance is a question nobody can answer, and if a claim ever turned on it, that gap is the problem. Habyn keeps contractors as records rather than contacts: the licence, the insurance and its expiry, the jobs they have done across your properties, and a rating that came from work actually completed. When something breaks, you are choosing from evidence rather than from memory.

How it works

1
Add the contractor once
A contractor becomes a record on your account with their trade, contact details, and the properties they have worked on, rather than a phone contact only you can find.
2
Record licence and insurance
Store the licence and the insurance policy with their expiry dates, so an expired certificate is something you can see before the job rather than after an incident.
3
Attach the work
Jobs link the contractor to the property and the maintenance record, so the history of who did what, where, and when builds itself as you go.
4
Rate from the job
Ratings attach to completed jobs rather than floating free, which keeps the record honest and makes the next choice easier.

Credentials you can check before the work, not after

Licence and insurance matter exactly once: at the moment something goes wrong. That is also the moment nobody can find the certificate. Habyn holds the licence and the insurance policy against the contractor with their expiry dates, so the question of whether someone was covered has an answer on the record rather than an argument afterward.

Licence details held against the contractor
Insurance policy with its expiry date
Expiry visible before you book the job
Credentials attached to the trade, not a text thread
An answer on the record if a claim turns on it

A job history that builds itself

The value of a trades list is not the phone number, it is knowing what happened last time. Because jobs connect the contractor to the property and to the maintenance record, the history accumulates without anyone maintaining it. Who fixed the furnace, at which unit, in which year, and what it cost, become things you look up rather than things you try to recall.

Every job tied to its contractor and property
Work connected to the maintenance record it came from
Costs kept with the job
History that survives a busy year
One list across a whole portfolio

Ratings that mean something

A star rating with nothing behind it is worth very little. Habyn ties ratings to completed jobs, so a score reflects work that actually happened on a property you own. Over time that turns a scattered list of numbers into a shortlist you trust, and makes handing a property to a manager or a co-owner far less lossy.

Ratings attached to completed jobs
A shortlist built from your own experience
Context for whoever manages the property next
Less guesswork choosing between two quotes
Bookmarks for the trades you rely on

A phone full of contacts vs Habyn

Most landlords manage trades from their contacts app and their memory. It holds together until the person who remembers is unavailable, or a claim turns on a certificate nobody kept.

What you track

A phone full of contacts

With Habyn

Finding the right trade

Scroll two years of texts

Open the contractor list

Insurance status

Nobody actually checked

Policy and expiry on record

Past work

Whatever you remember

Job history per property

Choosing between quotes

Gut feel

Your own rated history

Handing over to a manager

A list of first names

Records that transfer

Built for how Canadian properties actually get fixed

Trades are local, licensing is provincial, and the good ones get booked by word of mouth. Habyn is built in Canada with deep Ontario coverage, and contractor records sit on the same property operating system as your maintenance, documents, and appliance history, so a repair connects to the warranty that might cover it and the appliance it was done on. Our journal covers the practical side too, from maintenance schedules to when a permit is required.

Frequently asked questions

Does Habyn find contractors for me?

No. Habyn keeps records of the contractors you already work with, along with their credentials and the jobs they have done for you. It is a record of your own trades rather than a marketplace that introduces you to strangers.

What happens when a contractor's insurance expires?

The policy and its expiry date are held against the contractor, so the status is visible when you are deciding who to book rather than discovered after an incident. Keeping the certificate on the record is the point.

Can a property manager see the same contractor list?

Yes, for the properties they manage. Because contractor records and job history sit on the property operating system rather than in a personal phone, handing over a property carries the trades knowledge with it instead of losing it.

How do ratings work?

Ratings attach to completed jobs rather than existing on their own, so a contractor's score reflects work that actually happened on your property. That keeps the record honest and makes the next choice easier than comparing two quotes cold.

Last updated: September 18, 2026